Refrigerant Management Program
Registration and Reporting

How to Register and ReportR3 Icon

ARB staff has developed a registration and reporting online tool.  The online tool is known as the "Refrigerant Registration and Reporting System (R3)" and is now available for use at www.arb.ca.gov/rmp-r3.  Additional information and training webinars on how to use the R3 tool are available on this website.

Facilities with large refrigeration systems (2,000 pounds of refrigerant charge and greater) will use the R3 to meet their registration and reporting requirements as listed below for the year 2011 by March 1, 2012.  These facilities are also required to pay an annual implementation fee of $370 by March 1, 2012.  

All facilities should already be conducting the required routine leak check inspections of their refrigeration systems and maintaining records as required by the regulation.  Facilities with medium and small systems, required to register in 2014 and 2016 respectively, are welcome to keep track of their systems and their leak check inspections and maintenance records on the R3 as soon as it is available in 2012 to help them make informed decisions.  Facilities with medium refrigeration systems are not required to register, submit annual reports, or pay the annual implementation fees until 2014.  Facilities with small systems are not required to register until 2016, there are no annual reports or fees for facilities with small systems.

Refrigerant distributors, wholesalers, and reclaimers will also use the R3 to submit their required annual reports, as listed on the distributor/wholesaler and reclaimer pages, by March 1, 2012 and annually thereafter. 

What to Register

∑         One time, ONLINE, registration for facilities must include:

o    Facility information:

  • Name of operator and operator Federal Tax Identification Number.
  • Facility North American Industry Classification System (NAICS) and Standard Industrial Classification (SIC) code
  • Business Type Code based on the 2007 NAICS United States structure.
  • Name of facility, including a facility identifier such as store number.
  • Facility mailing address including a street address, city, state, and zip code.
  • Facility physical location address including a street address, city, state, and zip code.
  • Facility contact person, phone number and e-mail address.

o     Refrigeration system information – provided for each refrigeration system:

  • System identification number (assigned by the facility owner or operator).
  • Equipment type, manufacturer, model or description, model year and serial number.
  • Physical location of a refrigeration system through schematic or floor plan with equipment locations clearly noted.
  • Temperature classification – The refrigeration system must be identified as a low temperature system, a medium temperature system, or other.
  • Full charge of the refrigeration system and type of high-GWP refrigerant(s) used.
  • Date of initial installation.

What to Report

∑         The Annual Report must include the following information:

o    Refrigeration system service and leak repair information.

  • Date leak detected, cause of leak and service provided or leak repair completed.
  • Description of service provided or leak repair completed
  • Date(s) of initial verification test(s) and follow-up verification test(s)
  • Total additional refrigerant charge of each type of high-GWP refrigerant
  • Purpose for additional refrigerant charge (leak repair, topping off, initial refrigerant charge, or seasonal adjustment)
  • Name of certified technician completing leak repair, US Environmental Protection Agency (USEPA) identification number and certification type(s) issued by a USEPA approved technician certification program.

    Refrigerant Purchases and Use Information:

  • The total weight in pounds of each type of high-GWP refrigerant that was:
    • purchased during the calendar year.
    • charged into a refrigeration system during the calendar year.
    • recovered from a refrigeration system during the calendar year.
    • stored in inventory at the facility, or stored at a different location for use by the facility, on the last day of the calendar year.
    • shipped by the owner or operator for reclamation and destruction during the calendar year.

When do I need to register and report?

Large facilities are required to register and report by March 1, 2012.

Medium facilities are required to register and report by March 1, 2014.

Small facilities are required to register by March 1, 2016.  Reporting is not required.

Refrigerant distributors, wholesalers, and reclaimers are required to report by March 1, 2012.


Join the Refrigerant Management Program email list for updates.
For questions on the rule or to provide feedback, please contact Refrigerant Management Program Staff at (916) 324-2517.
preload