If none of the companies listed above can provide a vehicle in the travel location, employees may use a non-contract vendor. A " Vehicle Rental Exception" justification (attached) must be provided to the Accounting Office when an employee needs a specialized vehicle or is required to use a non-contract vendor.

The State's contract provides for unlimited mileage, loss damage waiver, and protection from third-party liability claims. Employees should not purchase insurance from rental companies since reimbursement is not authorized. The Department of General Services Charge Card and the American Express Corporate Card are the only authorized methods of payment.

State travelers must notify the renting company when a vehicle cannot be returned to the renting location as specified in the rental agreement.

Although some companies extend State contract rates to employees for personal use, this must be done on a separate rental agreement. This policy applies even if an extension is at no additional expense to the State.

*Weekly rate is six times the daily rate. The total rate charged including taxes can not exceed the rental rate agreed upon in the State contract.
Procedures

Use the toll free number listed to make reservations.

Employees are encouraged to refuel prior to returning the vehicle to the vendor.

Accident reporting requirements, contract locations, drop off charges, etc. vary from company to company. For assistance, please contact the Accounting Office at (916) 323-8203.