Information published by State agencies and offices is needed by local governments,
researchers, educators, and professionals in the private sector as well as by those in State government. This information
must be accessible when people need it, not just when it is newly published. The Library Distribution Act (LDA),
Government Code, Sections 14900-14910, requires the State of California to make available all State publications.
The State Administrative Manual, Section 3123, requires each agency to designate a Publications Representative
responsible for complying with the LDA provisions. The State library works with these representatives, both on
getting publications into the distribution system and on depository program issues.
The Air Resources Board (ARB) Library has overall functional responsibility for matters relating to ARB publications
and is responsible for distributing the materials (the paper copy and the link to the electronic version) to California's
depository library system at the time of publication, and keeping and maintaining a complete collection. The Librarian
is designated as the ARB Publications Representative. He/she has the responsibility to implement the ARB procedures
for complying with LDA and to decide when a publication is a State publication for LDA distribution.
Each Division Chief has the delegated responsibility for the publications developed within his/her respective division
and will appoint a Division Publications Coordinator (DPC) to interact with the ARB Publications Representative.
It is also advised that each branch/section within the division have a person trained to assist the DPC. Each Division
shall provide the ARB Publication Representative with the name of their Division Publications Coordinator.
The Division Publications Coordinator will have the responsibility to:
Be familiar with the operations of the division; and know when reports are final
and ready to be published and distributed.
Follow the appropriate in-house procedures to ensure that publications and electronic
copies are submitted to the ARB Publications Representative in compliance with LDA.
Definition and Examples of State Publications
State Publications: Reports and documents issued by the Legislature (or its committees, caucuses, and research
offices); or by any state agency, including Cabinet-level agencies, departments, boards, committees, temporary
committees and task forces; or issued at the State's expense by a private firm acting for one of these bodies;
and reproduced in multiple paper copies and/or maintained in an electronic format with an assigned Uniform Resource
Locator (URL). The definition of a state publication excludes materials not intended for public use: forms, inter-/intra-office
memos, preliminary drafts prepared for in-house review.
Each division shall provide to the ARB Publications Representative (Librarian):
Non-regulatory Staff Reports, such as: Crematory reports, Agricultural Burning,
Annual Almanac (and other statistical data), Governor's Reports on the Environment, all public reports to the Legislature
or Governor's Office, and compliance advisories.
All research reports from all divisions
Office of Legal Affairs shall ensure that all Initial Statement of Reasons (ISOR), Electronic Board Books, and
California Air Pollution Control Laws (Blue Book) are retained on CARBIS in perpetuity.
The ARB Library will maintain the paper copies and electronic versions of publications in compliance with LDA.